JOB: Board Liason, Autry National Center
11:48 am in Professional Opportunities by Clare Kiklowicz
Reports To: Vice President, Development
Supervises: None
Fair Labor Standard Act Status: Exempt
Department: Development
POSITION SUMMARY
The Board Liaison manages designated Board related events, ensuring proper notice is
provided, agendas are developed, material, including confidential documents, is distributed
appropriately, and meeting minutes are reviewed by appropriate Board members or Senior
Staff. Event responsibilities comprise planning and coordinating quarterly Board of Trustee
meetings including the annual retreat. The incumbent maintains related policy manuals, Board
documents, and Trustee website organization.
Additionally, the Board Liaison provides administrative support to the Vice President,
Development: expediting the flow of work through the Vice President’s office by prioritizing
correspondence, composing business letters, managing appropriate calendar(s), assisting with
visiting guests, and facilitating communications between the Vice President and his/her direct
reports.
ESSENTIAL FUNCTIONS
Coordinates Board meeting logistics including scheduling event space and catering,
collecting and distributing topic materials, and coordinating A/V needs
Assists in the preparation of the annual Board Retreat and coordinates related logistics
Prepares and disseminates materials for quarterly board sub-committee meetings
Manages the annual budget for Board-related expenses
Coordinates designated Board Committee meetings by communicating with appropriate
Committee members and staff, and drafting agendas and meeting minutes
Maintains the Leadership Manual and Board-related archives
Maintains the Board of Trustee website and communicates updates
Maintains contact information of Board members and coordinates the distribution of an
annual directory
Serves as Administrative Assistant to the Vice President, Development – Answers phones, schedules appointments, maintains files, and drafts
correspondence as requested
OTHER FUNCTIONS
All other assigned work duties. The Autry reserves the right to add or change duties at any time.
MINIMUM QUALIFICATIONS
Bachelor’s Degree in related field (Communications, etc.)
Five or more years experience planning Board related events, preferably for large Boards
Strong verbal and written communication skills
Demonstrated skills using Microsoft Office
The ability to present oneself professionally and comfortably with a diverse group of
constituents
Excellent calendar management skills, including the coordination of complex meetings
and Board related events
WORKING CONDITIONS
Work is performed in an office setting and requires use of computer and other office equipment
such as fax and copier machine. Occasional lifting of up to 15lbs is required.
CONTACT
Valerie Nelson
VP, Human Resources
The Autry
4700 Western Heritage Way
Los Angeles, CA 90027-1462
T 323-667-2000 ext. 303
F 323-454-4699
E-mail: hr@theautry.org
Autry National Museum Development_Board Liaison Job Description.doc (29 KB)
This post was submitted by Clare Kiklowicz.
