JOB: Event Coordinator at Inner-City Arts

Did you attend our Executive Search panel at Inner-City Arts and wish you could go to their beautiful campus every day? ICA is hiring!

http://www.artsforla.org/forum/event-coordinator-inner-city-arts

Inner-City Arts is a multi-disciplinary arts campus located in the heart of downtown Los Angeles, serving over 10,000 children, youth, teachers and families during the school day, after school and on weekends. We believe the arts are the cornerstone of a high-quality education that levels the learning field across socioeconomic boundaries.

Inner-City Arts is seeking an experienced, innovative and entrepreneurial Event Coordinator to join our development and fundraising team. Reporting to the Deputy Director, the Event Coordinator’s primary role is to create and plan events benefitting Inner-City Arts, manage and coordinate all internal and third party events, and in collaboration with the development team participate in all fundraising activities and opportunities.

RESPONSIBILITIES

Coordinate all aspects of our annual Summer on 7th and Imagine Awards Gala events including but not limited to auction, raffle and overall production
Coordinate negotiations and bookings for campus space rentals, including all contracting processes.
Identify and brainstorm new fundraising event opportunities
Create and revise room layouts for each event. Arrange food and beverage, order supplies and handle tech needs, make travel arrangements, order event signs, and ensure appropriate décor (florals, linens, color schemes, etc.)
Propose new ideas to improve the event planning and implementation process
Serve as liaison with external vendors
Assist with managing in-house productions
Prepare nametags, materials, notebooks, packages, gift bags, registration lists, seating cards, etc.
Close out all events as required
Assist with preparing budgets and provide periodic progress reports to staff directors for each event project
Keep track of event finances including check requests, invoicing, and reporting
Coordinate appointments and site visits, and scheduling of events on the calendar
Prepare and modify event contracts as requested
Other duties and tasks consistent with the mission of Inner-City Arts as defined by either the Deputy Director or Chief Executive Officer
QUALIFICATIONS

Previous event planning experience required
Experience in the non-profit/arts landscape highly desired
Ability to manage administration and logistics in a busy special events environment
Able to anticipate project needs, discern work priorities, and meet deadlines with little supervision
Ability to work evenings and weekends required
Superior communication skills
Experience with marketing, PR and branding activities
Ability to manage multiple projects and work assignments from a variety of staff and volunteers
Excellent interpersonal skills both in person and by phone
Customer service ethic and high expectations for quality
Bachelor’s degree required; significant work experience as substitution for the degree will be considered
At least 5years’ experience coordinating major special events
Advanced skills using the latest versions of Microsoft Word, Excel, PowerPoint, Access, and mail merges; email and web searches. Familiarity with new technologies required
HOURS: Full-time position/40 hours per week including evenings, early mornings or weekend hours.

LOCATION: Inner-City Arts is located in the downtown Los Angeles Warehouse District, adjacent to the Produce Mart and Skid Row.

This post was submitted by Tara Aesquivel.