Job: Operations Coordinator, Burbank Arts for All

Burbank Arts for All, An Education Foundation
Job Opportunity: Operations Coordinator
Reports to: Director of Development and Executive Board Chair

BURBANK ARTS FOR ALL (www.BurbankArtsForAll.org), a 501 (c)(3) non-profit education foundation, is a communitywide coalition of local businesses, parents, educators, major entertainment companies, city officials and arts supporters united in the belief that a quality arts education is an essential component in a child’s life.
Since 2005, Burbank Arts for All has been dedicated to raising funds on behalf of visual and performing arts education programs in the Burbank Unified School District. Through a combination of corporate sponsorships, individual memberships, donations and fundraising events, Burbank Arts for All has, to date, awarded more than $100,000 in grants to our schools.

But we’re just getting started. And we’re looking for an outgoing and energetic Operations Coordinator with a “can-do” attitude to help handle membership cultivation, community and school projects and day-to-day operational needs. Here are the essential Duties and Responsibilities of the position:

General
• Coordination of all administrative/office duties including support to Director of Development and Bookkeeper as needed
• Prepare materials and take minutes for Executive Committee and Board of Directors meetings
• Attend community outreach meetings and occasional evening/weekend events
• Assist in various special projects and events planning
• Support work of Board and staff to inspire and engage parents, teachers, students and arts supporters to actively support the Foundation through grassroots volunteering and membership/donations

Membership
• Support work of Director of Development to set up membership software system (Donor Perfect) to track and regularly communicate with members, donors, sponsors, and volunteers
• Prepare personalized thank you notes for donors, coordinate thank you gifts/swag and maintain thank you letter log
• Coordinate annual membership drive / campaign to all BUSD schools

Grant Disbursements
• Support EC and BUSD Arts Coordinator in managing grant allocations program
• Arrange grants binders and coordinate twice yearly allocations panels
• Complete program report twice yearly for Board of Directors
• Monitor distribution of funds process within 30-day turn-around

Technology
• Prepare/distribute Constant Contact monthly eBlasts and periodic alerts, solicit content from Director of Development, Board and community members
• Maintain/update Foundation’s website, sponsor/member listings and online arts education calendar
• Maintain Foundation’s email list and volunteer list / database

Background & Experience
• Working (or volunteer) experience in education, non-profits and/or the arts will be an asset
• Working knowledge of the Burbank community (or of grassroots outreach in general)
• Events planning/coordination or volunteer experience
• Fluency of Mac operations and software (including Pages, Entourage, Word and Excel). Working knowledge of Constant Contact, QuickBooks, Donor Perfect and Word Press or willingness to learn
• Strong organization and communication skills required

Compensation and Hours
• 30 – 40 hours per week, $15 per hour
Please send a cover letter and resume to:
Alexandra Helfrich, Board Co-Chair/Burbank Arts for All
AlexandraHelfrich@gmail.com