Executive Assistant to the VP of Philanthropy – LA Phil

The Los Angeles Philharmonic Association is currently seeking an:

Executive Assistant to the VP of Philanthropy

Founded in 1919, the Los Angeles Philharmonic Association’s mission is to perform, present, and promote music in its varied forms at the highest level of excellence to a diverse and large audience, both at the Walt Disney Concert Hall and the Hollywood Bowl. The Los Angeles Philharmonic Association is dedicated to continuing its pre-eminent status in the music world of the 21st century.

Position Summary:
To support the activities of the Development Department, particularly regarding board activities and committees, major gifts and annual giving including campaign, and to provide administrative assistance to the Vice President of Philanthropy.

Position Elements:

  • Provide support to the VP of Philanthropy: Primary responsibilities include calendar management and phone coverage at all times, preparing all correspondence, setting up and confirming appointments including Founders reservations, processing LA Phil forms, preparing briefing materials for donor visits, entering contact reports in donor database, assisting with donor gifts, helping to prepare VP for internal meetings, trouble shooting, communication with other LA Phil departments and donors, etc.
  • Provide additional support to the Director of Development, including phone back-up, coordinating correspondence, phone calls, faxes and deliveries to donors, vendors and consultants, as required.
  • Coordinate with Board Liaison to provide logistical support for all Board of Directors events and meetings, including Board meetings, committee meetings, and yearly Board retreats. Tasks will include but not be limited to room booking, arranging catering, ordering AV equipment, preparing board packets, room set up, name tags, assisting with check in, etc.
  • Implement all-staff meetings including working with VP to set agenda, inviting speakers and taking responsibility for all logistics related to the meetings
  • Attend to general office needs such as equipment repair, file archiving/shredding, and departmental supply needs and any other office management as required
  • Work with artistic departments to coordinate backstage donor visits as required
  • Keep office files, rosters current
  • Help Board Liaison with special requests from Board and other top donors, including assisting with logistics related to patrons tours and helping with ticketing
  • Attend pre and post concert events as needed
  • Attend and assist at major fundraising events and donor events
  • Advance the goals of the development department (and the LA Phil in general)
  • Other assignments as needed

Position Requirements:

  • Minimum 2 years administrative support experience preferably within the non-profit sector, ideally in performing arts or similar environment
  • Excellent computer skills (Word, Excel, PowerPoint). Knowledge of, Tessitura and/or Archtics an asset.
  • Good communication (verbal and written) skills and professional demeanor appropriate to interfacing with Board members and senior community and business leaders
  • Research experience and music background are assets
  • Bachelors degree required
  • Ability to work independently and as a member of a team, while being responsive, respectful and collaborative and flexible to changing priorities. A sense of humor and the ability to multi-task with composure are essential.
  • Goal oriented, able to meet deadlines with excellent planning and organization skills
  • Ability to work some nights and weekends

How to apply:
To apply, you must write “Executive Assistant to the VP of Philanthropy – EA-LA” in the subject line of your email or written prominently on your faxed or mailed submission. Please send resume, cover letter AND SALARY HISTORY to:

Los Angeles Philharmonic Association
Attn: Human Resources
151 South Grand Avenue
Los Angeles, CA 90012
No phone calls please.
Email: applicant@laphil.org

An Equal Opportunity Employer
It is the policy of the Los Angeles Philharmonic Association to provide all persons with equal employment opportunities without regard to race, color, religion, sex, national origin, disability, age, veteran or marital status or any other characteristic protected by federal, state, or local law.


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